How to Say I’m Going on Vacation Professionally in English

Whether you’re taking a few days off or going on a long holiday, it’s important to let your manager, coworkers, or clients know in a professional and respectful way. This guide will help you learn how to say I’m going on vacation clearly and politely in English—with natural phrases you can actually use. 

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Why You Should Say I’m Going on Vacation the Right Way

Letting others know about your time off helps set clear expectations and keeps things running smoothly while you’re away. Saying it professionally shows that you’re responsible and considerate. It also gives your team time to adjust plans, delegate tasks, or schedule meetings around your absence. It shows respect for your coworkers’ time and gives you peace of mind while you’re away.

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How to Say I’m Going on Vacation at Work

Here are some simple and professional ways to share that you’re taking time off:

• “I’ll be on vacation from [start date] to [end date].”
• “Just a heads-up, I’ll be taking some time off next week for vacation.”
• “I wanted to let you know that I’ll be out of the office on vacation from [date] through [date].”

✅ Tip: Always give advance notice—at least two weeks if possible. It helps your team plan around your absence.

Say I’m Going on Vacation: Talking to Coworkers

You don’t need to over-explain, but being open with your coworkers helps maintain trust:

• “I’ve got some time off coming up, so if you need anything urgent, let me know this week.”
• “Just letting you know I’ll be away next week—feel free to hand anything urgent to [backup contact].”
• “I’ll be off for a few days, but I’ve briefed [colleague’s name] in case anything comes up.”

How to Inform Your Manager or Team

When telling your boss or team:

• Be clear and give the exact dates
• Offer to finish key tasks beforehand
• Let them know if you’ll be reachable (or not)

Example:

“Hi [Manager’s Name], I wanted to let you know I’ll be going on vacation from July 12 to July 19. I’ll make sure everything is covered before I leave, and I’ll be offline during that time.”

This kind of message shows you’re still committed and thinking ahead.

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If You’re Leaving for a Short Break or Long Holiday

Not all vacations are the same. The way you phrase it might change based on the length or type of break:

For short leave (1-2 days):

• “I’ll be out this Friday for a short break—back Monday.”
• “I’ve booked a personal day next Wednesday.”

For longer vacations:

• “I’m taking two weeks off starting [date]—just wanted to make sure that’s on your radar.”
• “I’ll be away for a bit—let’s touch base before I go to review any priorities.”

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Say I’m Going on Vacation: Write It in an Email

Here’s a short example:

Subject: Upcoming Vacation Leave

Dear [Manager’s Name],

I’m writing to inform you that I’ll be on vacation from [start date] to [end date]. I’ll ensure all my tasks are complete before I leave and will coordinate with the team for anything urgent.

Please let me know if there’s anything I should prioritize before my time off.

Best regards,[Your Name]

Say I’m Going on Vacation: Clients or External Partners

If you’re working with clients or people outside your company:

• “Just a quick note—I’ll be away on vacation next week and will respond once I return on [date].”
• “I’m going on vacation from [date], but [colleague’s name] will be your point of contact during that time.”

✅ Set up an auto-reply email and brief your backup so your clients don’t feel ignored.

What to Avoid When Saying You’re Going on Vacation

While being honest is important, avoid sounding too casual or unprepared:

• ❌ “I’m just taking off for a bit.”
• ❌ “I won’t be around—figure things out without me.”
• ❌ “Finally getting out of here for good!”

✅ Keep the tone polite and positive. Show that you’ve thought ahead and are still being responsible.

Learn How to Say Common Work Phrases Like ‘I’m Going on Vacation’ with Confidence

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