English Phrases to Use When Asking Questions in a Meeting

Effective communication is key to a productive meeting. If something is unclear, using the right phrases for asking questions in a meeting ensures you fully understand the discussion and can contribute effectively. Here are essential phrases to help you confidently ask questions. 

Asking the Right Questions: Importance, Steps and Tips

1. Polite Phrases for Asking Questions in a Meeting

Being polite while asking questions keeps the conversation professional and respectful.

• “Sorry, could you clarify that point, please?”
• “Could you explain that in a bit more detail?”
• “I just want to make sure I understand correctly. Could you rephrase that?”
• “Would you mind going over that one more time?”

✅ Example: “I just want to make sure I understand correctly. Could you rephrase that in simpler terms?”

5 Steps To Asking Better Questions (Plus Communication Tips)

2. Confirming Understanding in a Meeting

Restating what you heard helps verify your understanding and avoids confusion.

• “So, if I understand correctly, you’re saying that…?”
• “Just to clarify, are you suggesting that…?”
• “Let me see if I got this right. You mean that…?”
• “Correct me if I’m wrong, but what you’re saying is…?”

✅ Example: “Just to clarify, are you suggesting that we change the deadline to next week?”

How to Confirm a Meeting in English Professionally

3. Asking Questions in a Meeting: Specific Details

When a point is unclear, you may need more information.

• “Could you give an example of what you mean?”
• “Can you provide more details on that?”
• “What do you mean exactly by…?”
• “Could you expand on that point a little?”

✅ Example: “Could you give an example of how this new policy will be implemented?”

4. Asking Questions in a Meeting: Repeat Information

If you missed something, it’s important to ask for repetition without interrupting the flow of the meeting.

• “Sorry, I didn’t catch that. Could you repeat it, please?”
• “Would you mind saying that again?”
• “I missed that last part. Could you go over it again?”
• “Could you run that by me one more time?”

✅ Example: “Sorry, I didn’t catch that last part. Could you repeat it, please?”

5. Asking Questions in a Meeting: Responsibilities

Understanding who is responsible for what ensures tasks are completed correctly.

• “Who will be responsible for this task?”
• “Just to clarify, am I expected to handle this?”
• “Could you confirm who will be taking the lead on this?”
• “Are we clear on the next steps for everyone?”

✅ Example: “Could you confirm who will be taking the lead on this project?”

English Phrases to Use When Starting a Business Meeting

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