English Phrases to Use When Delegating Tasks to Your Team

Effective delegation is a key leadership skill that ensures tasks are completed efficiently. Using the right phrases to use when delegating can help you assign responsibilities clearly, maintain productivity, and build trust within your team. Here are essential phrases and strategies to help you delegate tasks effectively. 

Delegating Tasks: How to Delegate Work Effectively

1. Assigning a Task Clearly

When delegating, be specific about what needs to be done.

• “I’d like you to take care of [task].”
• “Could you handle [task] for me?”
• “I need you to work on [task] and complete it by [deadline].”
• “This task is important because [reason]. Can you take responsibility for it?”

✅ Example: “I need you to work on the client report and complete it by Friday.”

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2. Phrases to Use When Delegating: Clarifying Expectations

Setting clear expectations ensures quality and accountability.

• “I expect this to be completed by [deadline].”
• “Please make sure to follow [specific guidelines].”
• “This is what success looks like for this task…”
• “If you have any questions, feel free to ask.”

✅ Example: “I expect this to be completed by Wednesday. Let me know if you need any clarification.”

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3. Offering Support and Guidance

Ensuring your team has the support they need improves efficiency and confidence.

• “Let me know if you run into any issues.”
• “I’m available if you need any help with this.”
• “You can reach out if anything isn’t clear.”
• “Do you need any additional resources to complete this?”

✅ Example: “I’m available if you need any help with this. Just let me know.”

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4. Phrases to Use When Delegating: Confirming Understanding

Checking understanding avoids miscommunication and ensures accountability.

• “Does this task make sense to you?”
• “Can you summarize what you’ll be working on?”
• “Do you have any questions before getting started?”
• “Just to confirm, your responsibility is to…”

✅ Example: “Just to confirm, your responsibility is to finalize the marketing presentation by Thursday.”

5. Phrases to Use When Delegating: Following Up

Checking in on progress ensures the task stays on track.

• “How’s the task going so far?”
• “Do you need any additional support?”
• “Are you facing any challenges with this?”
• “Let’s check in on this at [time/date].”

✅ Example: “Let’s check in on this at our team meeting on Monday.”

6. Phrases to Use When Delegating: Ownership and Initiative

Encouraging your team to take ownership fosters independence and motivation.

• “I trust you to take the lead on this.”
• “Feel free to make decisions as you see fit.”
• “I’m confident in your ability to handle this.”
• “Let me know how you think we should approach this.”

✅ Example: “I trust you to take the lead on this project. Let me know how you’d like to proceed.”

7. Phrases to Use When Delegating: Feedback

Giving feedback helps your team improve and grow.

• “You did a great job on [task]! Keep up the good work.”
• “Next time, try to focus on [specific area for improvement].”
• “I appreciate your effort on this. One thing to work on is…”
• “Let’s discuss how we can make this even better.”

✅ Example: “Great job on the report! Next time, try to make the summary section more concise.”

8. Phrases to Use When Delegating: Wrapping Up

Acknowledging efforts boosts morale and motivation.

• “Thanks for taking care of this.”
• “I appreciate your hard work.”
• “Your contribution made a big difference.”
• “Looking forward to working with you on future tasks.”

✅ Example: “I really appreciate your effort on this project. Your work made a big difference!”

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