Useful Phrases for Online Meetings in English

Online meetings are now a regular part of professional communication. Whether you’re participating in a Zoom call, Microsoft Teams meeting, or Google Meet session, knowing the right phrases for online meetings helps you sound confident, clear, when using professional English

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Why You Need Phrases for Online Meetings

Online meetings come with challenges: technical issues, unclear audio, or people speaking over each other. Using specific phrases:

• Keeps the meeting smooth and productive
• Helps you participate clearly and respectfully
• Shows professionalism and confidence
• Review top phrases for meetings online

1. Phrases for Online Meetings: Starting the Meeting

These phrases are great for beginning a virtual meeting:

• “Hi everyone, can you hear me clearly?”
• “Let’s give it another minute for others to join.”
• “Thanks for joining. Let’s get started.”
• “Can everyone see my screen?”
• “Before we begin, let’s do a quick check-in.”

✅ Example: “Hi team, hope you’re doing well. Let’s begin the meeting.”

Must-Have English Phrases For Online Meetings

2. Phrases for Online Meetings: Managing Technical Issues

When you experience or notice technical problems:

• “I think you’re on mute.”
• “You’re breaking up a little—could you repeat that?”
• “There seems to be a lag. Let’s give it a second.”
• “Sorry, I lost connection for a moment.”
• “Let me reconnect and come back.”

✅ Example: “Apologies, my internet cut out. Can you repeat the last part?”

3. Phrases for Online Meetings: Asking for Clarification or Repetition

To make sure you understand what’s being said:

• “Sorry, could you repeat that last point?”
• “Can you clarify what you meant by that?”
• “Just to confirm, are we agreeing on…”
• “Could you go over that again, please?”

✅ Example: “I want to make sure I understood. Could you go over that again?”

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4. Phrases for Online Meetings: Participating and Responding

Use these to speak up or respond professionally:

• “I agree with your point, and I’d like to add…”
• “May I say something here?”
• “That’s a great idea. Here’s my take…”
• “Let me jump in for a moment.”
• “If I can add to that…”

✅ Example: “I’d like to share a quick thought on that.”

5. Phrases for Online Meetings: Ending the Meeting

To close the meeting politely:

• “Thanks everyone for your time today.”
• “Let’s summarize the action points before we end.”
• “If there are no further questions, we’ll wrap up.”
• “I’ll send a follow-up email after this.”
• “Great discussion—talk to you all next time!”

✅ Example: “Thanks for the productive meeting. I’ll follow up with the notes.”

Why These Phrases Matter

Using the right phrases for online meetings shows that you are:

• Clear and respectful in communication
• A confident and active participant
• Skilled in professional and virtual settings

Good communication is key in the digital workplace—and using the right language makes all the difference.

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