Top Phrases Used in Online Meetings

Leveling Up Your Business English: Top Phrases Used in Online Meetings

With the rise of remote working, online meetings have become an increasingly important part of communication in the business world.
For English students who do not speak English as a first language, this can be intimidating.
Knowing some of the most common phrases used in online meetings can help make these meetings easier and more efficient.
In this blog post, we’ll cover the top phrases used in online meetings to help adult students who use English in their professional lives level up their business English.
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Why Online Meetings Phrases Used in Online Meetings

In today’s digital age, online meetings have become a staple in the business world. With the rise of remote work and the need for efficient communication, virtual meetings are now a common occurrence.
For English students who are non-native speakers, participating in these online meetings can be quite challenging. That’s where business English comes in.
Business English is a specialized form of English that focuses on the language and communication skills needed in professional settings. Online meetings, in particular, require a specific set of language skills to effectively participate and convey your ideas.
By learning the common phrases used in online meetings, English students can enhance their professional communication and feel more confident in these virtual settings.
These phrases can help you navigate introductions, discuss agendas, give and receive feedback, make suggestions and proposals, express agreement or disagreement, and wrap up meetings with closing remarks.
Mastering these phrases will not only make your online meetings smoother and more efficient but also showcase your professionalism and competence in English.
Whether you’re a non-native English speaker attending an international conference call or participating in a virtual team meeting, having a strong command of business English can level up your communication skills and contribute to your success in the professional world.


Basic Phrases Used in Online Meetings for Non-Native Speakers

In online meetings, it’s important for non-native English speakers to have a grasp of basic meeting phrases to effectively communicate and contribute to the conversation.

Here are 10 common phrases used in online meetings that can help non-native speakers navigate these discussions with confidence:

1. “Can everyone hear me okay?” – This phrase is used to check if your audio is working properly.
2. “I’m sorry, could you please repeat that?” – If you didn’t catch what someone said, this phrase can be used to politely ask for clarification.
3. “I have a question about…” – When you have a question or need clarification on a particular topic, use this phrase to seek clarification.
4. “Could you speak a bit slower, please?” – If someone is speaking too fast, this phrase can be used to ask them to slow down for better understanding.
5. “I would like to add something to that point.” – This phrase allows you to contribute additional information or share your perspective on a specific topic.
6. “Let’s move on to the next agenda item.” – Use this phrase to transition the discussion to the next topic on the agenda.
7. “I’m sorry, I didn’t catch your name.” – If you missed someone’s name during introductions, this phrase can be used to politely ask for it again.
8. “Could you please share your screen?” – When you need someone to share their screen for a presentation or demonstration, this phrase can be used to make the request.
9. “Thank you for your input. I appreciate it.” – This phrase shows gratitude for someone’s contribution to the discussion.

List 10 Common Phrases Used During Introductions and Icebreakers

During online meetings, introductions and icebreakers play an important role in setting the tone for the discussion.
For non-native English speakers, knowing the right phrases to use in these situations can help establish a connection with colleagues and create a friendly and inclusive atmosphere.

Here are some common phrases used in online meetings for introductions and icebreakers:

1. “Hi everyone, my name is [your name].”
2. “Nice to meet you all. I’m [your name].”
3. “Hello, I’m [your name]. I work as [your role] in [your company/organization].”
4. “Good morning/afternoon, I’m [your name]. I’m excited to be here.”
5. “Hi, I’m [your name]. I’ve been with [your company/organization] for [number] years.”
6. “Hi everyone, I’m [your name]. I’m joining from [your location].”
7. “Hello, my name is [your name]. I’m looking forward to collaborating with all of you.”
8. “Hi there, I’m [your name]. I specialize in [your area of expertise].”
9. “Greetings, I’m [your name]. I’m thrilled to be a part of this meeting.”
10. “Good to see you all. I’m [your name]. Let’s have a productive discussion.”
By using these phrases, non-native English speakers can confidently introduce themselves and engage in meaningful conversations with their colleagues.
This helps foster a positive and collaborative environment, setting the stage for a successful online meeting.
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Phrases Used in Online Meetings – Agendas and Action Items

When it comes to discussing agendas and action items in online meetings, having the right phrases at your fingertips can help you navigate the discussion smoothly and ensure that everyone is on the same page.

Here are 10 common English phrases that can be used in these situations:

1. “Let’s start by going through the agenda for today’s meeting.” – This phrase sets the stage for discussing the topics that need to be addressed.
2. “The first item on the agenda is…” – Use this phrase to introduce the first topic that needs to be discussed.
3. “Could you please provide an update on the action items from the previous meeting?” – This phrase prompts someone to share the progress or status of tasks assigned in the previous meeting.
4. “I suggest we allocate more time to this agenda item as it is a crucial topic.” – This phrase allows you to propose adjusting the time allotted to a specific agenda item.
5. “Let’s prioritize the action items to ensure we address the most important tasks first.” – Use this phrase to suggest organizing the tasks based on their level of importance.
6. “Could you please clarify the next steps for this action item?” – When you need more information or guidance on a specific action item, use this phrase to seek clarification.
7. “Who would like to take responsibility for this action item?” – Use this phrase to ask for volunteers to take ownership of a specific task.
8. “Let’s set deadlines for these action items to ensure timely completion.” – This phrase helps to establish a timeline for the completion of tasks.
9. “Could you provide a brief summary of the key takeaways from this agenda item?” – Use this phrase to ask for a concise overview of the main points discussed.
10. “Before we move on to the next agenda item, does anyone have any additional questions or comments?” – This phrase gives participants an opportunity to contribute any final thoughts before moving on to the next topic.
By using these phrases, non-native English speakers can confidently contribute to the discussion about agendas and action items in online meetings.
These phrases help to keep the meeting focused, ensure clarity, and facilitate effective decision-making.

Phrases Used in Online Meetings – Giving and Receiving Feedback


Giving and receiving feedback is an essential part of any online meeting. It allows team members to provide valuable insights, make improvements, and foster a culture of continuous learning and growth. 

As a non-native English speaker, it’s important to have the right phrases at your disposal to effectively give and receive feedback in English.

Here are 10 common phrases you can use when giving and receiving feedback in online meetings:

1. “I really appreciate your effort on this project. The results were outstanding.”
2. “I have a suggestion on how we can improve this process.”
3. “I think there is room for improvement in the way we handle customer inquiries.”
4. “I noticed a small mistake in your presentation. It might be helpful to double-check for accuracy.”
5. “I’d like to give you positive feedback on your communication skills during the client meeting.”
6. “Can I offer some constructive feedback on your proposal?”
7. “I think your idea is innovative and could potentially lead to great results.”
8. “I understand your perspective, but I would like to provide a different point of view.”
9. “Thank you for your feedback. I will take it into consideration and make the necessary changes.”
10. “I appreciate your input, and I agree that we should reevaluate our current strategy.”
By using these phrases, non-native English speakers can effectively contribute to discussions, provide valuable insights, and foster a collaborative environment that promotes growth and improvement.
Remember, giving and receiving feedback is a skill that can be developed and refined over time, and these phrases will help you navigate this process with confidence.  
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Phrases Used in Online Meetings – Making Suggestions and Proposals

When it comes to online meetings, making suggestions and proposals is an essential part of driving innovation and finding solutions to challenges.
As a non-native English speaker, having the right phrases to express your ideas and contribute to the discussion is crucial.

Here are 10 common phrases you can use when making suggestions and proposals in English:

1. “I’d like to propose a new approach to [specific topic].”
2. “What if we consider [your suggestion]? It might help us achieve our goals.”
3. “Have you thought about trying [your idea]? It could potentially improve the situation.”
4. “I suggest we explore [alternative solution]. It might yield better results.”
5. “Why don’t we [your suggestion]? It could be a viable option to consider.”
6. “What if we take a step back and reassess the situation from a different angle?”
7. “I recommend implementing [your proposal] as it aligns with our objectives.”
8. “Let’s brainstorm some ideas on how we can [specific goal].”
9. “Have we considered [alternative strategy]? It might be worth exploring.”
10. “I propose that we gather more data before making a final decision.”
By using these phrases, you can confidently contribute to the discussion and offer valuable suggestions or proposals. Remember to be respectful, concise, and provide reasons or evidence to support your ideas.
Your input can help drive positive change and make a significant impact in online meetings.

Expressing Agreement and Disagreement

Expressing agreement and disagreement is an important part of any online meeting, as it allows participants to voice their opinions, provide alternative perspectives, and reach consensus.
For non-native English speakers, it can be particularly valuable to have a repertoire of phrases to express agreement or disagreement effectively and respectfully.

Here are 10 common phrases you can use in online meetings to express agreement and disagreement:

1. “I agree with [person’s name].”
2. “I share the same view as [person’s name].”
3. “I’m on board with [person’s name’s] suggestion.”
4. “I completely agree.”
5. “I see where you’re coming from, but I have a different perspective.”
6. “I understand your point, but I have some reservations.”
7. “I respectfully disagree.”
8. “I’m not sure I agree with that approach.”
9. “I have a different opinion on this matter.”
10. “I see merit in both sides, but I lean more towards [your preference].”
By using these phrases, you can actively contribute to the discussion while maintaining a respectful and collaborative environment.
Remember, expressing disagreement doesn’t mean creating conflict but rather offering a different viewpoint to foster diverse perspectives and innovative solutions.

Wrapping Up the Meeting and Closing Remarks

After a productive and engaging online meeting, it’s important to wrap up the discussion with closing remarks. This helps to summarize key takeaways, express gratitude, and ensure everyone is on the same page before the meeting ends.

Here are 10 common phrases used for wrapping up meetings and closing remarks in English:

1. “To wrap things up…”
2. “In conclusion…”
3. “Before we adjourn, let’s recap the main points discussed.”
4. “I’d like to thank everyone for their valuable contributions.”
5. “We’ve covered a lot of ground today, and I appreciate everyone’s input.”
6. “Let’s ensure that action items are clear and deadlines are set.”
7. “If there are no further questions or comments, we can conclude the meeting.”
8. “I look forward to our next meeting and continuing this productive discussion.”
9. “Once again, thank you all for your time and participation.”
10. “With that, I declare this meeting adjourned.”
By using these phrases, you can effectively wrap up the meeting, summarize key points, and leave a positive impression on your colleagues.
Remember to keep your closing remarks concise, professional, and appreciative of everyone’s contributions.
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