How to Correctly Say I’m Late Professionally in English

Being late happens. Whether it’s due to traffic, a delay at home, or unexpected meetings, it’s important to know how to say I’m late professionally in English. The way you explain your lateness can make a big difference in how it’s received. A respectful and clear message shows that you value other people’s time—even if things didn’t go as planned.

How To Inform Your Boss You’re Running Late for Work

Why It’s Important to Say I’m Late Professionally

In professional settings, being late can disrupt others’ schedules. But if you communicate early and respectfully, people are often understanding. It’s not just what you say—it’s how you say it.

Words to Use When You’re Running Late

Phrases to Say I’m Late Professionally in Person or on a Call

Here are simple, respectful ways to let someone know you’re late:

• “I apologize for being late. Thank you for waiting.”
• “Sorry for the delay—something unexpected came up.”
• “Thank you for your patience. I had a delay on my way here.”

✅ Tip: Acknowledge the delay, thank the person, and move on calmly.

How to Say I’m Late Professionally in a Message or Email

If you’re sending a quick update:

• “Hi [Name], I’m running about 10 minutes behind. I’ll be there shortly—thank you for your patience.”
• “Apologies, I’m delayed due to [brief reason]. I expect to arrive by [time].”
• “Sorry, I’m stuck in traffic but on my way. I appreciate your understanding.”

✅ Be specific and polite. If possible, give a new estimated time.

4 Acceptable Excuses for Being Late to Work

How to Say I’m Going to Be Late (Before the Meeting or Appointment)

Letting someone know ahead of time is always better than showing up late without notice:

• “Hi [Name], I wanted to let you know I may be about 15 minutes late due to [brief reason]. I’ll keep you posted.”
• “Quick update—I’m running behind but will be there by [time]. Thanks for understanding.”

✅ Being proactive shows responsibility.

Mini Role-Play: Saying I’m Late Professionally

Scenario: You’re running 10 minutes late for a meeting with your manager. You send a quick message and speak briefly when you arrive.

Message:

Hi Sarah, just a quick note—I’m running about 10 minutes behind due to traffic. I’ll be there shortly. Thanks for your patience!

When You Arrive:

“Hi Sarah, thank you for waiting. I got caught in traffic and really appreciate your understanding.”

✅ This shows responsibility, politeness, and respect without over-explaining.

Role-Play: Informing a Client You’re Running Late

Scenario: You’re supposed to meet a client at 2:00 PM for a video call. It’s 1:45 PM and you realize you’ll be 10 minutes late.

Message Before the Call:

Hi Mr. Lewis, I wanted to let you know I’m running about 10 minutes behind due to an earlier meeting running over. I’ll join the call as soon as possible. Thank you for your patience.

When You Join the Call:

“Hi Mr. Lewis, thank you so much for waiting. I appreciate your flexibility—an earlier call went longer than expected.”

✅ This keeps things professional, brief, and courteous.

Role-Play: Late to a Call or Training Session

Scenario: You’re scheduled for a team call or virtual training, but you’re running late.

Message Before the Call:

Hi [Facilitator’s Name], just letting you know I’m running about 10 minutes late for the call due to [brief reason]. I’ll join as soon as I can. Thank you for your patience.

When You Join the Call:

“Hi everyone, sorry for joining late—I had a scheduling conflict. Thanks for waiting and I’ll catch up quickly.”

✅ A message like this shows responsibility and helps maintain a professional tone even in virtual settings.

How to Cancel a Meeting Professionally

Quick Email Template to Say I’m Late Professionally

Subject: Running a Bit Late for [Meeting Name]

Hi [Name],
I wanted to let you know I’m running a few minutes late for our meeting due to [brief reason]. I expect to be there by [time]. Thanks for your patience and understanding.

Best,[Your Name]

Learn to Say Common Work Phrases Like ‘I’m Late’ with Confidence

Whether you’re navigating a busy schedule or just trying to be more professional in English, it helps to have the right phrases ready. Learn the language professionals actually use—naturally and clearly. Join Learn Laugh Speak today and take the stress out of workplace English.