Best Way to Call in Sick in English via Email or Text

When you’re not feeling well, the last thing you want is to worry about what to say to your boss. Still, how you call in sick in English matters. Whether it’s through email, a quick text, or your company’s messaging system, clear and polite communication keeps things professional — and respectful.

This article shows you exactly what to write (and what not to write) when you need to call in sick, with real examples for different situations.

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Why It’s Important to Call in Sick Call in Sick in English Professionally

Even though it’s common to take a sick day, many people feel awkward about how to say it — especially if English isn’t their first language. But giving clear notice is part of workplace professionalism.

Calling in sick the right way helps you:

• Avoid confusion

• Maintain trust with your manager

• Show you’re responsible, even when unwell

• Reduce the need for follow-up questions

The key? Keep it simple, respectful, and brief.

How to Easily Go From A2 to B1 in English

When to Use Email vs. Text

Here’s a quick guide:

Now let’s break down exactly how to write it.

How to Call In Sick: A Step-by-Step Guide With Examples

Call in Sick in English Via Email

✅ Email Template (1-day sick leave)

Subject: Sick Day – [Your Name]

Hi [Manager’s Name],

I’m feeling unwell today and won’t be able to work. I’ll rest and check in tomorrow with an update on my recovery. Please let me know if there’s anything urgent I should be aware of.

Thank you for understanding,
[Your Name]

✅ Email Template (multiple days or doctor’s note)

Subject: Sick Leave Request – [Your Name]

Hi [Manager],

I wanted to inform you that I’ve seen a doctor and will need to take sick leave until [return date]. I’ll be unavailable during this time and will update you as soon as I’m able to return. A medical note is attached.

Thanks again for your support,
[Your Name]

How to Call in Sick in English by Text or Messaging App

Sometimes you just need to get the message out quickly — here’s how to keep it professional but brief.

✅ Casual Workplace Example

Hi [Manager’s Name], I’m not feeling well this morning and will take a sick day today to rest. I’ll follow up tomorrow with an update.

✅ Slightly Formal Version

Good morning, I’m feeling unwell and will need to take the day off. I’ll be offline and resting. Please let me know if anything urgent comes up.

✅ If You’re Working Remotely

Hi [Manager’s Name], I’m feeling too unwell to work today, even from home. I’ll rest today and update you on my condition tomorrow.

What to Avoid When You Call in Sick in English

Even if you feel awful, try to avoid these common mistakes:

❌ Too much detail

“I threw up five times last night and now I can’t stop coughing…”
✅ Keep it simple: “I’m not feeling well today and need to rest.”

❌ Being too casual

“Yo, can’t work today. Feeling crap.”
✅ Better: “Hi, I’m feeling unwell and won’t be available today.”

❌ Sending last minute (unless it’s an emergency)

Try to let your team know as early as possible — even a quick message helps.

Quick Tips for Sounding Professional

• Use full sentences, not fragments

• Always include your name if texting

• Mention your availability (e.g., fully offline or checking messages later)

• Say thank you — it shows respect

Politely Apologize When You Can’t Make it to the Meeting

Final Thoughts on How to Call in Sick in English

You don’t need to say much — just enough. When you call in sick in English, the best approach is short, polite, and clear. Managers appreciate early notice, and your coworkers benefit from knowing what to expect.

Whether you’re writing an email or sending a quick text, use the templates above as a base — and adjust them to fit your workplace style.

Key Takeaways: Call in Sick in English

✅ Use email for formal requests, text for quick updates
✅ Keep your message short and polite
✅ Don’t over-explain or get too casual
✅ Always confirm whether you’ll be checking messages or completely offline
✅ Calling in sick in English the right way shows professionalism — even when you’re unwell