written in text. Opening Emails for Business English students

Effective Phrases to Use When Beginning English Business Emails

Starting a business email in English can be challenging when English is not your first language. You want to make sure you present yourself in a professional and confident manner, so it is important to choose your words carefully.
In this blog post, we will discuss effective phrases to use when beginning English business emails. We will provide examples of the types of phrases that can help you make a great first impression and ensure that your message is understood clearly.
So if you’re looking for tips on how to start an English business email, read on!

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I hope this email finds you well.

Starting an email with a greeting can set the tone for the entire message, and it’s important to make a good first impression. One common and professional way to start a business email is with the phrase, “I hope this email finds you well.”
This phrase acknowledges the recipient’s well-being and demonstrates a polite and considerate tone. It can also create a personal connection, which is especially important when working with colleagues or clients.
While “I hope this email finds you well” is a great phrase to start an email, it can be repetitive if used too frequently. Consider mixing up your opening greetings, such as “Good morning,” “Hello,” or “Greetings.”
Using proper email etiquette in the workplace can help establish a positive relationship with colleagues and clients, and starting with a polite greeting is a great way to do so.

I hope you had a great weekend.

Beginning an email with a polite and friendly greeting can set the tone for a positive interaction. A great way to do this is to acknowledge your recipient’s time away from work and ask about their weekend. This small gesture can help build a connection and establish a rapport.
When using English in the workplace, it’s important to be mindful of cultural differences and etiquette. In some cultures, it may not be common to ask about someone’s personal life, while in others it is expected. It’s always a good idea to gauge your audience and tailor your communication accordingly.
In addition to being polite, starting your email with a question about their weekend can also provide you with a point of connection. If you had a similar experience or have a common interest, this can be a great way to bond and establish a stronger relationship with your colleague or customer.

Some examples of how to use this phrase include:

– I hope you had a great weekend! Did you get a chance to try that new restaurant you were telling me about?
– Hi [Name], I hope you had a great weekend. Mine was busy with some home improvement projects, but I managed to squeeze in some relaxation too.
– Good morning! I hope you had a great weekend. I wanted to touch base about [the project] and get your input.
Remember to keep it professional but friendly, and always be genuine in your interactions. By using phrases like “I hope you had a great weekend,” you can start your email off on the right foot and build a positive relationship with your colleagues and clients.


Thank you for your help with (the project).

Expressing gratitude is always a great way to begin a business email. It’s important to acknowledge and appreciate the efforts of your colleagues or clients, especially if they have contributed to a successful project. Saying “Thank you for your help with (the project)” is a simple but effective way to show appreciation and start off on a positive note.
This phrase can be used in various contexts, such as when thanking a colleague for their input during a team project, or when acknowledging a client’s support in completing a successful campaign. It can also be personalized by adding more details, such as “Thank you for your insightful suggestions during our last meeting. Your contributions were valuable in helping us complete the project successfully.”
Using gratitude in business communication can also help build stronger relationships and create a positive work environment. It shows that you are attentive and respectful of other people’s contributions, which can lead to increased motivation and productivity.
In conclusion, starting off your business emails with phrases such as “Thank you for your help with (the project)” is a great way to show appreciation and set the tone for positive communication. It’s important to remember to acknowledge and appreciate the efforts of those around you, as this can have a significant impact on the success of your projects and the relationships you build.


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I wanted to follow up on (the meeting).

Following up on a meeting is an important step to ensure that everyone is on the same page and moving forward with the tasks assigned.
Here are a few effective phrases you can use to start an email when you want to follow up on a meeting:
– “I wanted to touch base after our meeting to see if there have been any developments.”
– “I just wanted to check in to see if you’ve had a chance to review the notes from our meeting.”
– “I hope this email finds you well. I wanted to follow up on the action items we discussed in our meeting.”
– “Thank you for taking the time to meet with me. I wanted to see if there were any updates regarding our discussion.”
– “Following our meeting, I wanted to reach out and clarify a few points to ensure we are on the same page.”
Remember, starting your email with a friendly greeting can help set a positive tone for your message. Also, be sure to include any necessary context or information to remind the recipient of the meeting and what was discussed. These phrases will not only help you sound more professional but also ensure that you communicate effectively and efficiently with your colleagues or clients.

Is there anything you can do to help me with (the problem)?

Asking for help is not always easy, especially when you are communicating in a second language. However, it is an essential part of any workplace. If you find yourself stuck and need some assistance, don’t be afraid to ask for help.
When beginning your email, start by thanking your colleague or client for their time and consideration. Then, get straight to the point and explain the problem that you are experiencing. Clearly state what you need help with and how their assistance would be beneficial.
Using phrases such as “Is there anything you can do to help me with (the problem)?” is a polite way to ask for help. It shows that you respect their time and are willing to work together to find a solution.
In addition to asking for help, it’s important to provide context and details. Give as much information as possible so that your colleague or client understands the situation fully. This will help them provide the most effective solution or assistance.
Remember, communication is key in any workplace. Don’t hesitate to ask for help when you need it, and always be respectful and appreciative of your colleague or client’s time and effort.

Can we schedule a meeting to discuss (the issue)?

One common reason for writing a business email is to request a meeting. If you need to schedule a meeting with a colleague or client, there are a few different phrases you can use to make the request politely and professionally.
One common phrase to use is “Can we schedule a meeting to discuss (the issue)?” This is a straightforward way to ask for a meeting without being too pushy. Be sure to specify the issue or topic you want to discuss so the recipient knows what the meeting is about.
Another option is to use a slightly more formal phrase like “I would like to request a meeting with you to discuss (the issue).” This adds a touch of formality to your request, which can be appropriate depending on your workplace culture and the level of the person you’re addressing.
You may also want to suggest a few potential meeting times in your email, so the recipient can easily schedule a time that works for both of you. For example, you could say “Would it be possible to schedule a meeting next week? I am available on Tuesday at 10am, Wednesday at 2pm, or Thursday at 4pm.”
Overall, when requesting a meeting via email, it’s important to be clear about what you want to discuss and to use a polite, professional tone. By using effective phrases like “Can we schedule a meeting to discuss (the issue)?” you can make your request in a way that is both respectful and effective.

I trust you have been well, I wanted to touch base in regards to (insert topic) 

Using this phrase to begin a business email shows your concern for the well-being of the recipient before diving into the purpose of the email. It also sets a friendly tone, making it easier for the recipient to read and respond to the message.


When using this phrase, make sure to mention the topic of the email after the introductory statement. For example, “I trust you have been well, I wanted to touch base in regards to the progress of our project.” This way, the recipient knows exactly what the email is about and can respond accordingly.


Overall, “I trust you have been well, I wanted to touch base in regards to (insert topic)” is an effective opening phrase for English business emails that can help build relationships and establish clear communication with colleagues or clients. Remember to always proofread your emails for errors and clarity, and seek assistance from resources like Learn Laugh Speak to improve your English language skills for the workplace.

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